Accessibility Resources for Instructors

What is Accessibility and Why Does it Matter?

Designing with accessibility in mind means taking steps to ensure that everyone has equal opportunity to engage with digital and web content, including course materials. Being proactive in creating accessible course content prepares you to meet the needs of diverse learners, now and in the future. Teaching and Learning with Technology provides many resources to help you as you work to create accessible course content. We encourage you to take advantage of the TLT resources below, as well as those provided by other Rutgers units.

TLT Resources

Online Training Opportunities

  1. Univeral Design for Learning (UDL) Training Course (self-paced): This course is self-paced, available anytime, and free to all Rutgers faculty, staff, and graduate students. You can work through it at your convenience. It should take you about five hours to complete, though it does not need to be done all at once! This course is intended to be an introduction to the key concepts of Universal Design and accessibility, and to provide practical examples of how you can make course materials more universally accessible.
    1. UDL Training Course in Canvas
    2. UDL Training Course in Sakai 
  2. Online Teaching Certificate Course: Universal Design and Accessibility in Online Teaching. This non-credit course is offered online over a 5-week period and is asynchronous, but not self-paced. The course introduces some basic concepts related to accessibility in online courses, and the benefits of using "universal design" for course materials. Participants will learn about the wide variety of access challenges, in online courses, and practice creating robust and broadly accessible materials. The cost for Rutgers faculty, staff & graduate students is $100 per course. Click the link above to register and view upcoming dates.

1-on-1 Accessibility Consultation with an Instructional Designer

Video Tutorials and Webinars

Creating Accessible Documents (Word, PowerPoint, PDF) 

  1. Tutorial Video: Accessibility and Universal Design: Text and Documents . Video focuses on using headers and styles effectively, and on how to make accessible PDFs. 
  1. Webinar: Accessibility and Universal Design: Text and Documents. Online webinar focuses on using headers and styles effectively, and on how to make accessible PDFs. Registration available at the link above.  
  1. Tutorial Video: Accessibility and Universal Design: Math & Equations. This video focuses on how to use the math editors of common Learning Management Systems to create accessible mathematical equations on the web, and how to convert LaTeX to MathML. 
  1. Webinar: Accessibility and Universal Design: Math & Equations. Online webinar focuses on how to use the math editors of common Learning Management Systems to create accessible mathematical equations on the web, and how to convert LaTeX to MathML. Registration at link above.  
  1. Sensus Access Tutorial Video. SensusAccess is a web-based, self-service application that allows users to automatically convert documents into a range of alternate and accessible formats. 

Creating Accessible Multimedia (Images, Audio, Video) 

  1. Video Tutorial: Accessibility and Universal Design: Images and Video. Video focuses on how to add alt text and captions to images, and how to prepare a video for captioning. 
  1. Webinar: Accessibility and Universal Design - Images and Video. Online webinar focuses on how to add alt text and captions to images, and how to prepare a video for captioning. Registration available at the link above. 
  1. Webinar: Accessibility and Universal Design: Captioning Videos in Youtube and Kaltura: This session will cover how to create, manage, and edit captions for videos created in Youtube and Kaltura. The session will cover how to use the auto-caption feature in Youtube or generate your own captions using a transcript, as well as how to locate and edit auto-generated captions in Kaltura using the Cielo24 editor.  
  1. Video: Captioning Kaltura videos using Cielo24: Videos created in Kaltura are automatically captioned by Cielo 24 using automatic speech recognition.  This service provides 70-95% accuracy.  Video owners will need to review and edit their captions for accuracy.  If you are an instructor in a course that uses Moodle or Canvas, you may wish to notify your students to report any errors to you. Include a note in your syllabus that all captions are machine-generated and to contact you regarding inaccuracies.  
  1. How to find your video’s captions 
  2. How to request captions 
  3. How to access the caption editor 
  4. How to edit your video captions  


Universal Design for Course Management 

  1. Video Tutorial: Accessibility and Universal Design: Course Management. Video covers what information should be included in course documents, and how to structure your course consistently 
  1. Webinar: Accessibility and Universal Design: Course Management. Online webinar covers what information should be included in course documents, and how to structure your course consistently. Registration available at the link above.  

LMS Specific Accessibility Resources 

  1. Webinar: Accessibility in Canvas. Online webinar which demonstrates how to use some of the accessibility features of Canvas, including how to use ReadSpeaker and UDOIT, and how to add alt tags to Canvas images. 
  1. Video: How to use UDOIT. This video, by the makers of the UDOIT accessibility checker, briefly demonstrates how to use the checker in Canvas. 
  1. Video: Using the Moodle Accessibility Block. This video, by Rutgers faculty member Derek Malenczak, of the Department of Psychiatric Rehabilitation & Counseling Professions, demonstrates how to enable and use the Accessibility block in Moodle. 


Rutgers Resources


The Rutgers IT Accessibility website provides resources for faculty members, web designers/developers, and other university staff to address accessibility in information technology. Included are tools to aid in web accessibility, online course accessibility, instructional materials, assistive and adaptive technology, video/multimedia captioning, and software procurement. Information technology accessibility in the Rutgers context is the application of universal design principles and accessibility standards to make websites, web applications, and various services usable by all members of the university community. The Rutgers University Web Accessibility Policy defines the standards for the accessibility and usability of web-based information and services in order to create an inclusive environment for students, faculty, and staff, and to proactively comply with federal regulation and law.  

Quick Links: 

  1. Accessibility Policies and Standards: In order to provide more accessible services, Rutgers has instituted a Web Accessibility policy and is generating an Online Course Accessibility policy. These policies encompass the regulatory principles that the university wishes to adhere to in the effort to increase accessibility at Rutgers. 

  1. Instructional Accessibility: This section offers a series of accessibility standards for various document types, tutorials for learning management systems and hardware, and a prepared course-pack for instructors. This includes the Rutgers Accessibility Guidelines, as well as specific tips and strategies regarding accessible syllabi, PowerPoint presentations, PDFs, and more 

  1. Assistive Technology: Assistive Technology (AT) is any piece of technology, ranging from low-tech to high-tech that can assist individuals with disabilities. For this purpose, Rutgers has compiled a list of some assistive technologies (including some that Rutgers has worked with), tutorials, and instructions on how to acquire the tools. 

  1. SensusAccess: SensusAccess is a self-service, alternate media solution for educational institutions. SensusAccess allows students, faculty, staff and alumni to automatically convert documents into a range of alternate media including audio books (MP3 and DAISY), e-books (EPUB, EPUB3 and Mobi) and digital Braille. The service can also be used to convert inaccessible documents such as image-only PDF files, JPG pictures and Microsoft PowerPoint presentations into more accessible and less tricky formats. 

Office of Disability Services 

At every Rutgers campus there is a designated office that provides services for students with disabilities. ODS provides the necessary tools, resources and support for individuals with disabilities to become responsible decision-makers and self-advocates in charge of their own future. 

Quick Links:  

  1. Faculty Information: This section contains important information to help you work with the Office of Disabilities (ODS) in the management of a student's approved reasonable accommodations. Also in this section you will find suggestions for working with students with disabilities, and finally, information for faculty and staff with disabilities.  

  1. Syllabus Statement: ODS provides a recommended syllabus statement that should be included in all syllabi.  

  1. Accessibility Toolkit: Toolkit of resources for accessible websites, online courses, technology, course materials, and assistive technology 

  1. Contact: ODS serves all Rutgers students with disabilities, including those on the New Brunswick, Newark, Camden and satellite campuses. Visit the Contact page for information on office locations as well as contact details for ODS staff.